Idara ya Utawala na Rasilimali Watu

Objective

To provide expertise and services on human resources management and administrative matters to the Ethics Secretariat.

Functions

To provide strategic inputs to management on Administration and Human Resources Management issues such as Recruitment, Human Resources Development and Training, Promotion, Retention, Motivation, Performance Management and Welfare;
To ensure optimal management of Human Resources in the Ethics Secretariat;
To provide link between the Ethics Secretariat and the President’s Office Public Service Management on operationalisation of the Public Service Management and Employment Policy of 1998 and relevant Public Service Acts; and
To provide data support and up-date records on various Human Resources information.

The Division comprise of two Sections as follows;

The Section perform the following activities:-

Interpret Public Service Regulations; Standing Orders and other Labour laws;
Facilitate employee relations and welfare including health, safety, sports and culture;
Provide registry, office records, messenger and courier services;
Handle Protocol Matters;
Facilitate security services, transport and general utility;
Facilitate general custodian services to include maintenance of office equipments, buildings and grounds;
Coordinate implementation of ethics and value promotion activities including corruption prevention education;
Implement diversity issues including gender, disability, HIV/AIDS etc and be the Ethics Secretariat’s Gender Focal Point;
Coordinate implementation of private sector participation in the Ethics Secretariat;
Coordinate implementation of Business Process Improvement in the Ethics Secretariat;
Advise on organizational efficiency of the Ethics Secretariat; and
Coordinate implementation of Client Service Charter in the Ethics Secretariat

The Section perform the following activities:-

Coordinate recruitment, selection, placement, confirmations and transfers for the Ethics Secretariat;
Facilitate Human Resource training and development (career, professional, skills enhancement) for the Commission including Cadres under the Ethics Secretariat;
Facilitate orientation/induction programmes for the new entrants;
Human resources planning to determine supply and demand needs for professionals under the Ethics Secretariat;
Salary administration and payroll processing;
Coordinate implementation of Open Performance Review and Appraisal System (OPRAS);
Process and update records of various leaves such as annual, sick, maternity, study and terminal;
Oversee employee benefits (pension, allowances etc) and entitlements;
Oversee services related to separation from the service (retirement, resignation, etc) ; and
Serve as a Secretariat to the appointment “Ad hoc Committee” of the Ethics Secretariat.